Compliance Hub

⬇ Export tracked items (cultures, calibration, etc.) as CSV ⬇ Export inventory (chemicals, equipment, glassware) as CSV

Stock Physical Verification Due Dates

Reagent & Media Stock

Glassware, Equipment & Utilities

Log an Activity

Item Date Performed

Method Traceability (source) Colony selection notes Contamination / remarks

This produced a physical stock item (slant, glycerol, spore stock, lyophilized) — register where it's stored

Stock Type Storage Location (temperature zone) Exact Location (box/shelf/rack) Container Label Quantity Physical audit interval (days)

Certificate / Reference No. Result

Certificate / Reference No. Result Certificate Expiry Date

Version Number Change Summary

Batch / Lot No. Quantity New Expiry Date (this item has no fixed recurring interval)

General Remarks

Add Stock Item

Culture Stock Type Storage Location (temperature zone) Exact Location (box/shelf/rack — where to actually find it) Container Label Date Prepared Quantity Verification interval (days)

Log Physical Verification

Stock Item Date Checked Actual Temperature Reading Container intact Label legible Quantity matches record Discrepancy notes (if any box above unchecked)

Add a New Tracked Item

Module Code (short unique ID) Name / Description Assign to Recurring interval (days) — leave blank if this item uses a fixed due/expiry date instead OR: fixed due/expiry date (used only if no interval above)

Organism Name Spore-forming organism Product / Purpose

Log Stock Activity

Item Activity Type Quantity Date

Vendor Invoice Number Invoice Date

Notes

Log a Physical Stock Audit

Count what's actually on the shelf. If it doesn't match the system, the record is corrected automatically and the gap is logged — nothing gets silently lost.

Item Date Checked Quantity Actually Counted Discrepancy Notes (if the count doesn't match)

Register a New Inventory Item

Category Name Unit Opening Quantity (pre-existing, as of today) Vendor (for this opening stock, if purchased) Invoice Number Invoice Date Purchase / Registration Date Reorder threshold (consumables only — leave blank for glassware/equipment) Average daily usage (optional, helps size the threshold) Vendor lead time in days (optional) Location Accessories (rotors, toolkits, etc. — one per line, include each one's own location since accessories aren't always stored with the main item) Assign to Physical audit interval (days) — recommended for all categories

✅ Compliance Hub